Silicon Valley Property Management

What We Do As Your Property Manager:

  • Evaluate the Property and Determine a Rental Rate
  • Market the Property
  • Tenant Application
  • Move In
  • Rent collection
  • Annual and Safety Inspections
  • Accounting Services
  • Maintenance and Upkeep
  • Move Out

  • EVALUATE THE PROPERTY AND DETERMINE A RENTAL RATE

    • Meet at the property, discuss goals, plans, etc. for the property and provide a possible rental rate
    • Offer recommendations on repairs and cosmetic improvements that maximize potential monthly rent while providing a good ROI
    • Discuss with owners the pros and cons of different policies such as accepting pets, etc.
    • Install a lock box
  • MARKET THE PROPERTY

    • Prepare home for rent
      • Clean home
      • Make sure the property is safe and maintained
    • Create ads tailored to the property and advertising in 50+ locations:
      • Paid and free rental listing websites
      • Print publications
      • Signs
      • Flyers and e-flyers
      • Advertise and work with local realtors
    • Partnered with Google, Apple, Ebay, etc. to insure access to high quality tenants.
    • Meet prospective tenants for showings 7 days a week.
    • Provide prospective tenants with rental applications that are legally compliant with fair housing laws.
  • TENANT APPLICATION PROCESS

    • Perform a background check to verify identity, income, credit history, rental history, contact and speak with current landlord and current employer etc.
    • Notify Owner of applicants and included them in the decision making process.
  • MOVE IN

    • Draw up leasing agreement with agreed move in date.
    • Continue to market until deposit is received at the office.
    • Review lease guidelines with tenant regarding things like rental payment terms and required property maintenance. Grant access to Tenant Portal website.
    • Ensure all agreements have been properly executed.
    • Perform detailed move in inspection with tenant and have tenants sign a report verifying the condition of the property prior to move-in.
    • Collect first month rent and proof of renters insurance at move in if not yet received.
  • RENT COLLECTION

    • Receiving rent
    • Follow up with late payments
    • Sending out pay or quit notices
    • Enforcing late fees
  • ANNUAL AND SAFETY INSPECTIONS

    • Perform annual safety inspections (inside and outside) on a predefined schedule looking for repair needs, safety hazards, code violations, lease violations, etc.
    • Send owner reports on the condition of the property.
  • ACCOUNTING SERVICES

    • Provide accounting property management services.
    • Make payments on behalf of owner (Mortgage, insurance, HOA dues, etc.)
    • Detailed documentation of expenses via invoices and receipts.
    • Maintain all historical records (paid invoices, leases, inspection reports, warranties, etc.)
    • Provide annual reporting, structured for tax purposes as well as required tax documents including a 1099 form.
    • Advise owner on relevant tax deductions related to their rental property.
    • Provide easy to read monthly cash-flow statements which offer a detailed breakdown of income and itemized expenses.
  • MAINTENANCE AND UPKEEP

    • Establish a preventative maintenance policy to identify and deal with repair needs.
    • Provide a network of licensed, bonded and fully insured contractors who have been vetted for good pricing and good work that is up to code.
    • Assign jobs to different parties (in-house employees, handyman and professional contractors) based on who will do the best job for the best price.
    • Maintain and Provide Gardening Service (owner's expense)
      • Landscaping
    • Maintain and monitor a 24 hour emergency repair hot-line
    • Larger renovation or rehab projects
      • Provide recommendations on how the project can maximize rental income.
      • Prepare preliminary cost estimates
      • Get multiple independent bids for the work
      • Act as general contractor overseeing the work
  • MOVE OUT

    • Inspect unit and fill out a report on the property's condition when the client moves out.
    • Provide tenant with a copy as well as estimated damages.
    • Return the balance of the security deposit to the tenant.
    • Forward any portion of the owner’s portion of the tenant deposit to the owner or hold in owner reserves for repairs.
    • Clean unit and perform and needed repairs or upgrades
    • Re-key the locks.
    • Put the property back on the market for rent.

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